Annexes to ZR 7/2023
- Project application for funding - template applicable to myPG Projects
- Attachment No. 1 - Project life cycle [ZR 7/2023 | PDF] - only in Polish
Descriptions of the various stages of the project life cycle - only in Polish:
- Attachment No. 2a - Submission of a low-cost project [ZR 7/203 | PDF] DESCRIPTION.
- Attachment No. 2b - Submission of a high-volume project [ZR 7/203 | PDF] DESCRIPTION
- Attachment No. 2c - Preparation and submission of project application [ZR 7/203 | PDF] DESCRIPTION
- Attachment No. 2d - Preparation and conclusion of the project funding agreement [ZR 7/203 | PDF] DESCRIPTION
- Attachment No. 2e - Rules for preparation and verification of interim and final payments of project financial reports [ZR 7/203 | PDF] DESCRIPTION
- Attachment No. 2f - Clearing and control of the project [ZR 7/203 | PDF] DESCRIPTION
- Attachment No. 3 - Agreement on principles of internal cooperation on project implementation [ZR 7/2023 | DOCX].
- Attachment No. 4 - Statement of the project manager [ZR 7/2023 | DOCX].
- Attachment No. 5 - Application for appointment as project manager [ZR 7/2023 | DOCX].
- Template of appointment letter for project manager [ZR 7/2023 | DOCX].
- Attachment No. 6 - Authorization to undertake internal circulation activities [ZR 7/203 | DOCX].
- Attachment No. 7 - Request for authorization to represent the University in legal actions, for the author/project manager [ZR 7/2023 | DOCX].
- Attachment No. 8 - Indicators in the project [ZR 7/203 | DOCX].
- Attachment No. 9 - Sample statement of assets in the project [ZR 7/203 | XLSX].
- Attachment No. 10 - Baseline report (Data until sustainability) [ZR 7/203 | XLSX].
- Attachment No. 11 - Records of assets and premises/buildings after the project (Sample statement of assets in the project) [ZR 7/203 | XLSX].
- Attachment No. 12 - Information on the appointment of the person responsible for the sustainability of the project and the place of archiving the project documentation after its completion [ZR 7/203 | DOCX].
- Attachment No. 13 - Protocol for taking over responsibilities and documentation related to project sustainability [ZR 7/203 | DOCX].
- Attachment No. 14 - Model annex to the employment contract regarding transfer of intellectual property rights, rights to scientific works, confidentiality and non-competition to the Gdansk University of Technology [ZR 7/203 | DOCX].
- Attachment No. 15 - Guidelines for collection and storage of project documentation during initiation, implementation and completion of projects financed from external sources [ZR 7/203 | PDF].
- Attachment No. 16 - Acceptance sheet for the project agreement [ZR 7/203 | DOCX].
Templates of annexes and agreements and personnel forms effective from October 1, 2021. [HR Center]
- Application for approval to work in a project carried out in a PG organizational unit other than the home one
- Template A - Project employment agreement (Project manager)
- Template B - Project employment contract
- Template C - Annex to the employment contract/appointment letter for an employee of Gdansk University of Technology delegated entirely to the project
- Template D - Annex to the employment contract/appointment letter for an employee of the Gdansk University of Technology transferring him/her part-time to the project
- Model E - Annex to the employment contract/appointment deed for an employee of the Gdansk University of Technology in the project paid by allowance - one rate
- Model E1 - Annex to the employment contract/appointment letter for an employee of Gdansk University of Technology in a project paid with an allowance - different hourly rates for different tasks (effective from 08.11.2021).
- Model F - Annex to the employment contract/appointment letter for the Project Manager paid with an allowance
- Model H - Annex to the employment contract/appointment letter for an employee of the Gdansk University of Technology in the project (competition "Bonus on Horizon"/"Bonus on Horizon2")
- Model I Annex to the employment contract/appointment letter for an employee of the Gdansk University of Technology delegated to other research tasks
- Model II Annex to the employment contract/appointment letter for an employee of the Gdansk University of Technology moving from a research and teaching position to a research position
- Template J - Annex for an employee of the Gdansk University of Technology performing work in more than one project paid with an allowance at an hourly rate - consecutive projects (applies to Structural Funds) (effective from 08.11.2021).
- Template J1 - Annex for an employee of Gdansk University of Technology starting work at the same time in more than one project paid an allowance at an hourly rate (applies to Structural Funds) (effective from 08.11.2021).
- Template J2 - Annex for an employee of Gdansk University of Technology performing work in more than one project paid with a lump sum allowance - consecutive projects (applies to Structural Funds) (effective 06.12.2021).
- Template J3 - Annex for an employee of Gdansk University of Technology starting work simultaneously in more than one project paid with a lump sum allowance (applies to Structural Funds) (effective from 06.12.2021).
- Model L - Agreement on termination of the annex in connection with the cessation of work in the project (effective from 01.07.2021).
- Template LL - Agreement on termination of the annex and determination of new working and pay conditions in the Project or Projects (effective from 01.07.2021).
- Attachment 16a-16k and 16ii for employment contracts/appointment acts concluded in accordance with ZR 47/2020 [formerly ZR 12/2020] (01.04.2020).
- Application for increased remuneration in the variable amount (Annex to Annex 16g and in justified cases to Annex 16k) - to be used only for annexes concluded before 01.10.2020, in which increased remuneration in the variable amount was granted.
- Application for payment of allowance in variable amount - HR Center - in accordance with ZR 47/2020 [formerly ZR 12/2020] (effective from 01.07.2021).
- Application for payment of allowance in variable amount (Annex to Annex 16g [G] and in justified cases to Annex 16k [K]) - In accordance with ZR 47/2020 [formerly ZR 12/2020] (effective 01.07.2021).
As of September 30, 2021, model annexes 16g and 16k have been withdrawn
Applications related to accounting [BURSARY]
- Application for opening a separate bank account
- Application for opening a project [revised 01.06.2022].
Regulations and templates
- Circular Letter of the Rector of PG No. 1/2012 dated January 9, 2012 re: rules for granting authorizations and powers of attorney in EU projects.
- Templates of internal cover letters regarding project matters addressed to the authorities of Gdansk University of Technology.
- Confirmation of acceptance of works created by an employee (31.11.2018)
Guidelines for completing contracts and annexes
- Financed or co-financed
