Every planned trip by a PhD student (e.g., conference, training, internship, Erasmus mobility) must be submitted via the MojaPG system and approved by the Doctoral School and the supervisor.

The Doctoral School does not fund trips. Travel costs are typically covered by:  

  • supervisor   

  • head of the supervisor's department 

  • project manager 

  • or another external funding source.   

Legal basis: Rector's Decree No. 32/2017 of December 29, 2017 (available in Polish only)

How to report a trip – step by step
 
1. Submit an eDocument in MojaPG  
 

In the STUDENT application, fill out the form "Application for a doctoral student's trip - details of the source of funding for the travel and mobility approval".

Select the appropriate option:  

  • person in charge of funds from Gdańsk Tech   – the form will be sent to the fund administrator and the supervisor  

  • person in charge of funds outside of Gdańsk Tech / no-cost trip / Erasmus – the form will be sent to the supervisor   

In case of cost-free trips, enter “trip costs covered from personal funds” in the field regarding the fund administrator and “no project number” (no funding) in the funding source field

The Doctoral School collects the remaining signatures electronically - after approval, you will receive an application number.

2. Register the trip in the "TRIPS" application
 

  • Position: PhD student 

  • Administration units: Doctoral School 

The Doctoral School does not participate in the trip settlement in this application. The formal and accounting approval is made by an employee of the central administration or faculty (in correlation with the administrator of funds). 

If you have any questions regarding the settlement, please contact the administrator of funds or IT Services Center: helpdesk@pg.edu.pl.

Instructions for submitting an application for mobility (in Polish only).

Important: The responsibility for insurance lies with the department/faculty on behalf of which the doctoral student is traveling - the Doctoral School does not provide insurance for doctoral students during their travels.

Additional information

Erasmus Trips

For Erasmus mobility, do not submit your application through the 'Wyjazdy' app, but instead:

  1. Download a paper application form from the Erasmus+ Student Mobility International Relations Office.

  2. Report the trip via eDocument in MojaPG.

Longer trips (over 2 weeks) – internships / projects / Erasmus

Attach the following to the eDocument:  

  • the approved application or internship agreement,  

  • the invitation or learning agreement (if applicable),  

  • the research plan – a study program for the stay in English signed by your supervisor.

Upon returning submit a factual report on the stay via the STUDENT application (eDocument "Factual report on the long-term mobility” will be attached by a staff member of the Doctoral School Office).