NOTE! In the AY 2024/2025, in accordance with the new Regulations of the Doctoral School effective from 1 October 2024, there have been changes in this regard. IRP templates will also be changed and a separate template will be created for IRP updates - when they are published, we will announce it in the news.
Below you will find updated information on submitting and updating a previously submitted Individual Research Proposal.
NOTE! The date indicated in the Individual research proposal as the date for submission of the dissertation is a deadline that cannot be exceeded, as this will result in removal from the list of doctoral students. It cannot exceed the 4-year timeframe specified in the PhD Training Program - it is counted from the date of the start of training, i.e. from the beginning of October of the calendar year [X] until max. the end of September of the calendar year [X+4]. For more on this matter, please visit Training -> Completion of PhD training tab.
- definition of the research topic and the goal,
- plan and schedule of research covering the full period of training in the doctoral school with an indication of measurable achievements (milestones) to assess work progress and and potential sources of funding for the activities,
- indication of the date of submitting the doctoral dissertation, within the training period of the doctoral school,
- a plan and timeline for publication of the research results,
- the assignment of learning outcomes to particular elements of the research proposal – in accordance with the requirements of level of the Polish Qualification Framework (PQF), describing knowledge, skills and social competences by means of general characteristics of the scope and degree of complexity, required from persons holding qualifications at this level, confirmed by a doctoral diploma and specified in the curriculum (Doctoral Training Programme) at the Doctoral School at Gdańsk University of Technology (hereinafter referred to as the 8th Polish Qualification Framework).
The Individual Research Proposal (IRP) must be prepared in English. The IRP must be agreed upon with the supervisor or supervisors, and evaluated by the auxiliary supervisor provided that the auxiliary supervisor has been appointed.
In order to fill in or amend the IRP a PhD student should fill in the word template of IRP available at our website > For PhD students > Downloads > Templates. Please indicate in the text that this is an update of the initial IRP.
- The symbols for first and second stage descriptors of 8th level PQF are described in details in Doctoral Training Programme of Doctoral School at Gdansk University of Technology - 3. Learning outcomes.
- At the same time, symbols that are related to the Individual Research Proposal are listed in point 3 (The teaching module developing professional skills involving scientific research presentation and participation in the international circulation of science (preparing doctoral students for a job involving research or research and development), conducted under the scientific supervision of a supervisor in relation to the individual research proposal of a doctoral student) in connection with point 4 (Midterm evaluation) of the table with the written the Doctoral Training Programme (page 6-7 of the document). These are the following symbols (codes):
1. Point 3 of Training programme: P8U_W, P8S_WG, P8U_U, P8S_UK, P8S_UO, P8U_K, P8S_KK
2. Point 4 of Training programme: P8U_W, P8S_WG, P8S_UW, P8S_KR
These learning outcomes should be included in section four (Assigning elements of the research proposal to learning outcomes) of the Individual Research Proposal. Please note that outcomes: P8U_W, P8U_U, P8U_K belong to First Stage Descriptors and the others to Second Stage Descriptors.
Elements of the Research Proposal in Section 4 of the Individual Research Proposal (IPB) must be correlated to 'research tasks' (and the 'results of research activity' assigned to them), which are listed in section 3 of the IPB.
An element of the research proposal can be e.g. a conference paper or a publication
- A doctoral student shall present an Individual research proposal to the School Director within 12 months from the start of training at the Doctoral School.
- A doctoral student may update the Individual research proposal only after the completion of the mid-term evaluation process at the earliest.
- A doctoral student shall submit an update of their individual research proposal each time they apply for an extension of their training, in accordance with §23 para. 6.
- The update of the research proposal must meet the requirements specified in §15 of the Doctoral School Regulations.
In order to submit the IRP or make an update to IRP, a doctoral student should fill out the relevant template available on our website under PhD Students -> Formalities -> Download materials -> Templates (available after logging in).
The action of submitting the IRP is initiated by the School office, adding the corresponding eDocuments to the doctoral students' accounts in Moja PG in the second semester of training, after publishing the information in advance on the school's website in the news.
The action of submitting the IRP update (circulation of this particular document / e-Document in the system) is initiated by the doctoral student himself. To submit the IRP update and obtain the necessary signatures, please use the MojaPG -> Student -> eDocuments system. The doctoral student should select and add to their account the eDocument titled [2-3rd year] Individual Research Plan UPDATE (in case of changes).
Instructions on how to use eDocuments (forms) are also available on our website under: PhD Students -> Formalities (Regulations, ELD) -> Downloads -> Templates tab (available after logging in).
