All additional information and details regarding special admission for AY 2025/2026 will be successively published on our website and social networks well in advance. Please follow our news regularly.

Special admission - restricted (out of the pool of places), exclusiely open to the winners of open competitions in research projects which provide funds for doctoral scholarships.

Project manager's application to the Doctoral School Director to open special admission

Prospective supervisor's declaration of consent
(willingness to act as supervisor ofr the newly recruited candidate)

Declaration regarding the form of employment of a doctoral student in the project (after conducting special admission)

The legal bases for admissions for AY 2025/2026
 

Regulations regarding the Doctoral School have been prepared in Polish and then translated into English for information purposes only. The Polish version will prevail whenever there is a divergent interpretation between these texts.

For project managers

Note! Each enrollment schedule for special admission is determined on a case-by-case basis, so please suggest the date that would best suit the launch of electronic enrollment, so that the candidate can upload the required documents in the recruitment system within 7 days of the launch.

Please note that the candidate at the stage of applying through the system must meet the formal requirements indicated in the Law on Higher Education and Science Act and the currently in force admission rules for the Doctoral School, so that their verification goes smoothly and without negative effect on the project itself. It is worth noting this in the project recruitment announcement and during the interview with the candidate.

We reserve the right to choose the final date, bearing in mind other processes happening in the School office.

Date

Action

6.03.2024 (Thursday)

Publication of lists of prospective supervisors eligible to provide supervision to new doctoral students

List of prospective supervisors

NOTE! It is the responsibility of the candidate themself to find a supervisor and initiate contact, the school does not act as an intermediary in establishing this contact.

On a regular basis, up to 13.02.2026 (Friday)

submission of an application by the project manager to the Doctoral School Director for initiating special admission

On a regular basis, within 7 days of receipt of the application

Review of the application by the Doctoral School's Director and making a decision on launching / not launching enrollment within the special admission along with an indication of the enrollment schedule, the semester of the academic year for which the candidate will be able to be admitted, the date of their mid-term evaluation and the expected completion of their training.

On a regular basis, within 14 days of the decision of the Doctoral School Director

Announcement of special admission on the Doctoral School website.

On a regular basis, within 14 days of the decision of the Doctoral School Director, but not earlier than 18.04.2025 (Friday).

Launching of electronic enrolment to the Doctoral School in the University’s application system

University’s recruitment system

from the launch of the enrollment for a period of 7 days

Accepting applications for the Doctoral School with a complete set of documents - the application is submitted electronically in the application system once the applicant's account has been created in the system, and scans of documents are attached directly to the electronic application

NOTE! During the week of 1-2.05.2024 the office will not be accepting documents or responding to emails - long weekend.

Up to 7 days counting from the end of enrolment

Formal assessment of the application by the Doctoral School employee, who then forwards the applications of candidates with foreign degrees to Polish National Agency for Academic Exchange (NAWA) for verifications.

NOTE! The applicant is obliged to keep up to date with any e-mails sent to them.

Up to 14 days counting from the end of enrolment

announcement of the ranking lists - publication of the admission results on the Doctoral School website

NOTE! Applicants with a foreign degree pending final verification by Polish National Agency for Academic Exchange (NAWA) and those without a diploma/ language certificate pending its delivery will be placed on the ranking list with the notation “awaiting admission after fulfilling the formal requirements / completing the formal deficiencies by the deadline set”.

On a regular basis, but no later than 27.03.2026 (Friday)

Applies to candidates awaiting admission after fulfilling the formal requirements / completing the formal deficiencies by the deadline set:

  • deadline for presentation of original documents attached in the recruitment system as scans (in the case of a foreign diploma with its apostilization / legalization),
  • deadline for arrival of foreigners without a guarantee of a place in the dormitory applies to candidates waiting admission after completing the formal requirements (at the time of document submission)
  • deadline for defending the master's thesis,
  • deadline for submission of the certificate of defending the thesis,
  • deadline for submission of the English language certificate.
  • entry on the list of doctoral students - admission of candidates among the Doctoral School PhD students (who have fulfilled the formal requirements (conditions))

Date of matriculation*, but not earlier than 1.10.2025 (Wednesday) and not earlier than the date of entry on the list of doctoral students and not later than 27.03.2026 (Friday)

Applies to candidates awaiting admission after fulfilling the formal requirements / completing the formal deficiencies by the deadline set:

  • earliest possible date for obtaining the doctoral student status and entitlement to a doctoral scholarship*
  • deadline for presentation of original documents attached in the recruitment system as scans
  • deadline for delivery of the diploma and signing the doctoral student's oath deed (matriculation)
  • deadline for submission of documents confirming entitlement to a doctoral scholarship and related to mandatory social insurance coverage*

* NOTE! Entry on the list of doctoral students (obtaining the status of a doctoral student and acquiring the right to the doctoral scholarship) takes place on the date of signing the doctoral student’s oath and submitting documents proving entitlement to a doctoral scholarship and related to compulsory social insurance. The date of entry on the doctoral student list and the date of matriculation will be determined individually for each enrollment / candidate.

1.10.2025 (Wednesday), and for foreigners from countries requiring a visa and matriculation after this date - no later than 31.03.2026 (Tuesday).

Start of training at the Doctoral School in A.Y. 2025/2026

4.11.2025 (Monday), and in the case of matriculation after this date - no later than 31.03.2026 (Tuesday).

Start of courses at the Doctoral School in A.Y. 2025/2026