How to leave? Step by step. | Gdańsk University of Technology

Departure procedure 

The departure procedure needs to be finished at least two weeks before the trip. The procedure should be completed as follows: 

1. complete the Mobility Agreement – Individual Training Programme signed by you and the host institution and send it (a scan will be enough) to the following address: malgorzata.swirydo@pg.edu.pl
 
2. use Moja PG to fill in an application: www.moja.pg.gda.pl -> wyjazdy (departures) -> wnioskuj (apply) -> wniosek o wyjazd w ramach zawartej umowy (application for a trip pursuant to a concluded agreement). When the application is filled in, select Maria Doerffer as the fund administrator, Janusz Nieznański as the person authorising the trip and 018038/017615 as the task number. You do not need to print out the application or submit it to the International Relations Office – an employee of the Office will see the submitted and signed application in the system.
 
3. fill in the individual training programme and send the signed document to the following address: malgorzata.swirydo@pg.edu.pl
 
4. report the trip on the website of the Ministry of Foreign Affairs; send the confirmation of your report to the following address: malgorzata.swirydo@pg.edu.pl
 
5. when the whole procedure is completed, an employee of the International Relations Office will prepare a financial agreement between Gdańsk University of Technology and the departing employee. The agreement is signed in the International Relations Office on a date arranged with the departing employee
when the agreement is signed, funds are transferred to the employee’s account – the departure procedure is completed and the employee can start mobility

Settling the trip

Immediately after returning from the training course, the employee is obliged to personally present to the International Relations Office:

1. a confirmation that the mobility has been carried out, issued by the host institution
2. a trip settlement form drafted using the template provided by Gdańsk Tech

The employee is also obliged to fill in an online survey. The link to the survey will be sent to the employee’s email address by the Mobility Tool system when mobility is completed.