Date added: 2025-01-27
[1st-year PhD students] Completion of the 1st-year of PhD training for AY 2024/2025
Transferring, obtaining signatures of decision makers, and approving documents at the Doctoral School is conducted in the MojaPG system -> Student -> eDocuments.
NOTE! Instructions for using the eDocuments (forms) for circulation of documents - from the doctoral student's side -> in the tab PhD students -> Formalities -> Download materials > Templates (access after logging in - access data the same as for the moja.pg system).
|
Date |
Action |
|---|---|
|
late May/early June 2025 |
Making eDocuments regarding the completion of the year available to PhD students - attaching them to PhD student accounts in the MojaPG system. |
|
maximum until 6.07.2025 (Sunday) |
Filling eDocuments in the system (MojaPG) by PhD students and attaching the required files to them:
Templates for the above-mentioned documents can be found on the Doctoral School's website under the tab: PhD Students -> Formalities -> Download materials -> Templates (access after logging in) in section II.1. After filling out the document templates, the PhD student attaches them to the corresponding eDocuments. * PhD students are obliged and have the right to submit Individual Reserach Proposal (IRP) within 12 months as of starting their PhD training at the Doctoral School. The deadline set out in the schedule is a technical one for smooth arranging for the process in the office. Therefore you are requested to send the eDocument within this timeline, but in case of not meeting this date, no actions will be taken, if it is done within the above mentioned 12 months. Please note that it refers to IRP only. Other documents must be submitted on time set out in the schedule. Submission of documents to the School Office is carried out in the Moja PG > Student > eDocuments system after approval by the PhD student and, in addition, the supervisor and discipline coordinator. NOTE! Please do not wait with the completion of the documents until the deadline, but submit the documents to the system as soon as possible. The date for sending eDocuments should be agreed with the supervisor to take into account his availability to accept the documents by the required date -> see date below. |
|
until 13.07.2025 (Sunday) |
Approval of eDocuments (Individual Research Proposal and report) in the system (Moja PG) by supervisors. Filling out by the supervisor the eDocument received from the first-year PhD student in the system (MojaPG) and attaching to it the required file:
The questionnaire template, which is filled out and attached to the system by the supervisor, is available in word format on the School's website under the tab: PhD Supervisors (access after logging in) -> Information for PhD Supervisors -> Section: Documents submitted through the Moja PG. |
|
until 27.07.2025 (Sunday) |
Approval of eDocuments in the system (Moja PG) by discipline coordinators. |
|
until 10.08.2025 (Sunday) |
Verification of documents by the Doctoral School office. |
|
15-19.09.2025 (Monday - Friday) |
Registration of PhD students in the system for the next year, renewal of the Electronic PhD Student ID Card (ELD). |
Submission of documents is mandatory.
NOTE! Failure to submit the eDocuments by the deadline and/or failure to have them approved by the supervisor and/or discipline coordinator may result in failure to complete the year, reduction of the amount of the doctoral scholarship (the PhD student is then entitled only to the base amount of the scholarship) or, as a last resort, dismissal of the PhD student from the doctoral school.
Circulation of eDocuments in the system is initiated by the Doctoral School Office. Forwarding, obtaining signatures from decision-makers and approving eDocuments at the Doctoral School is carried out in the Moja PG -> Student -> eDocuments system.
NOTE! Instructions for using the forms for circulation of documents in the MojaPG system - eDocuments can be found on the Doctoral School website:
- for PhD students: PhD students -> Formalities -> Downloads -> Templates-> For all PhD students -> Section II (access after logging in)
- for supervisors: PhD Supervisors (access after logging in) -> Information for PhD Supervisors (in Polish only) -> Section: Documents submitted through the Moja PG portal.
More information on the settlement of the first year can be found under the Training tab:
Please follow our website, especially the News tab, where we regularly publish the essential information for you.