Apply for PROM program soon | Gdańsk University of Technology

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Date added: 2025-01-17

Apply for PROM program soon

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The next call for applications for the PROM mobility program – short-term academic exchange – will open in January. Interested employees, PhD students, and students can start preparing necessary documents for their application submission now.

As a reminder, last autumn, the International Relations Office, in collaboration with the Doctoral School and faculties, obtained nearly PLN 2 million from the National Agency for Academic Exchange (NAWA) to implement the PROM project. This funding will enable around 180 employees, PhD students (80 spots) , and students from Gdańsk Tech to receive financial support for international trips, while 80 individuals from foreign universities (30 spots for doctoral students) will receive funds for visits to Gdańsk. The project will run until the end of September 2025. More information can be found here.

More information about project 

Upcoming call for applications in January

Under the PROM project, it will be possible to fund travel for conferences, winter/summer schools, training, research trips, and the collection of materials for  doctoral dissertations or scientific work. This significantly broadens the range of opportunities offer now by the Erasmus program.

The call for applications to the PROM project will take place in three rounds, with the first round starting in January. Applications will be submitted online. The application forms will require information such as the institution you wish to visit, mobility dates, a description of the mobility program (conference, training, etc.), and the goals and expected outcomes of the trip.

In addition to completing the forms, employees, PhD students, and students will need to submit additional documents necessary for the application to be considered.

What documents are required in case of PhD students?

  • Supervisor's approval*
  • Invitation confirmation from the foreign institution
    *According to the internal procedure of the Doctoral School

We encourage those interested in applying for the PROM project to seek approval from their supervisor and obtain the invitation confirmation from the foreign institution as soon as possible. Templates for both documents can be found below. Preparing these documents in advance will facilitate the application process for travel funding.

Please note that the PROM project is primarily aimed at individuals who already have planned trips but are seeking additional funding support.

Information about the upcoming call for the PROM project, along with links to the online application forms and regulations, will be published soon on the International Relations Office website – we encourage you to check the News section.

Document templates

Templates can be adjusted according to the specific mobility needs. Instead of the provided template, you may attach an existing document, such as a confirmation of conference acceptance, training participation, or another confirmation of involvement in an activity at a partner university, etc.


Contact

Katarzyna Doerffer - Project Manager

e-mail: katarzyna.doerffer@pg.edu.pl

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