Below you will find basic information about the PROM Program – short-term mobilities, including who can benefit from the program, what types of trips/visits are eligible, the duration of the trips, and the funding amounts.

More information can be found in the DOCUMENTS tab. For any additional questions, please feel free to contact the International Relations Office.


How many rounds will there be for the program?

Three application rounds are planned: January, March, and May (if funds are not exhausted, additional rounds will be held). The next round will take place from January 30 to February 9.


Who can apply for the program?
  • staff (all academic staff and administrative employees)
  • PhD students (all, regardless of the year of studies)
  • students (all, from all faculties, regardless of the year of studies)

When can you go?

The trip must take place between March and September 2025 (before the end of September).


What types of trips can you apply for?

Staff, PhD, and students can benefit from different types of mobility:

  • Active participation in a conference abroad (e.g., giving a presentation or participating in a poster session).
  • Visits for gathering materials for a doctoral thesis, engineering thesis, or scientific article.
  • Participation in a summer or winter school.
  • Conducting measurements using unique equipment, testing research equipment.
  • Participation in short forms of education (courses, workshops, professional internships, industrial internships, study visits, including visits to companies).
  • Conducting archival or library research.
  • Teaching activities.

How long can the trip last?

The trip can last no less than 5 days and no longer than 7 days, including a maximum of 2 days for travel.


To which countries can you go/from which countries can you host guests?

The program supports trips to and from the following countries:

I Bosnia and Herzegovina, Brazil, Bulgaria, Egypt, Georgia, India, Lithuania, Latvia, Morocco, Moldova, Poland, Romania, Turkey, Ukraine, and other countries not listed in the table below
II Andorra, Austria, Azerbaijan, Belgium, Croatia, Czech Republic, Cyprus, France, Greece, Spain, Indonesia, Jordan, Kazakhstan, Kyrgyzstan, North Macedonia, Germany, Malta, Monaco, Netherlands, Vatican City, Portugal, San Marino, Serbia, Slovakia, Slovenia, Thailand, Hungary, Italy, Uzbekistan
III Saudi Arabia, Australia, Bahrain, Brunei, China, Denmark, Estonia, Finland, Hong Kong, Ireland, Iceland, Japan, Canada, Qatar, South Korea, Kuwait, Liechtenstein, Luxembourg, Macau, Mexico, Norway, New Zealand, Oman, Singapore, Switzerland, Sweden, Taiwan, Faroe Islands, United Arab Emirates, United Kingdom
IV United States, Israel

To which institutions can you go?

You can visit a university, research institute, or company. It does not need to be an institution with which Gdańsk University of Technology has a signed agreement.


What is the funding amount for the trip?

The funding for the trip consists of the following elements:

1. Scholarship (daily rates; same rates for all countries)

  • Student: PLN 75
  • PhD student: PLN 125
  • Staff member: PLN 125
  • Staff member with a PhD: PLN 250

2. Funding for living and accommodation costs

  • From PLN 300 to PLN 700 per day, depending on the country.

3. Funding for travel costs

  • From PLN 1,500 to PLN 6,500, depending on the country (round-trip rates).

Detailed rates by country can be found in the DOCUMENTS tab.

Additionally, there is an option to cover the registration fee for a conference, training, etc. The scholarship, living and accommodation costs, and travel funding are paid as lump sums – no need to provide receipts, tickets, etc. The funds for covering conference fees, etc., are reimbursed based on actual costs – these must be reported with receipts.

Example calculation:

Staff member: 7-day trip to Italy (2 days of travel and 5 days of teaching)
7 days x PLN 125 (scholarship) + 7 days x PLN 400 (living and accommodation) + PLN 2,000 (travel) = PLN 5,675.00

PhD student: 7-day trip to the USA (2 days of travel and 5 days at a conference)
7 days x PLN 125 (scholarship) + 7 days x PLN 700 (living and accommodation) + PLN 6,500 (travel) = PLN 12,275.00

Student: 5-day trip to Norway (2 days of travel and 3 days at a winter school)
5 days x PLN 75 (scholarship) + 5 days x PLN 500 (living and accommodation) + PLN 2,000 (travel) = PLN 4,875.00



IMPORTANT TO KNOW – PROM Program vs. Erasmus+

The PROM program complements and extends the opportunities available under the Erasmus+ program (see the comparison below).

  PROM Erasmus+
Training trips yes yes
Trip to teach yes yes
Trip to a conference yes no
Study visit yes no
Trip for research materials, measurements, archives, etc. yes no
Funding for conference registration fee yes no
Trips outside Europe yes yes (but the number of such trips is very limited)