[2nd-4th-year PhD students] Completion of the 2nd-4th-year of PhD training at the Doctoral School | Gdańsk University of Technology

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Date added: 2024-05-29

[2nd-4th-year PhD students] Completion of the 2nd-4th-year of PhD training at the Doctoral School

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Settlement of the 2nd, 3rd and 4th years is related to the submission of the annual report and, in the case of 2nd-year PhD students, a questionnaire using eDocuments in Moja PG.
Schedule for settlement of the 2nd-4th-year of training in 2024.
Date Action

late May/early June 2024

Making eDocuments regarding the completion of the year available to PhD students - attaching them to PhD student accounts in the MojaPG system.

maximum until 7.07.2024 (Sunday)

Filling eDocuments in the system (MojaPG) by PhD students and attaching the required files to them:

  • Semestral / Annual report on research progress / PhD training at Doctoral School
  • Certificate confirming participation in the seminar (doctoral/at the faculty/department) / reporting session*

Templates for the above-mentioned documents can be found on the Doctoral School's website under the tab: PhD Students -> Formalities -> Download materials -> Templates (access after logging in) in section II.1. After filling out the document templates, the PhD student attaches them to the corresponding eDocuments.

* NOTE: Chemical Sciences [NCh] PhD students must attach a confirmation of participation in the October 2023 session and a declaration of participation in this year's session scheduled for September / October 2024.

Submission of documents to the School Office is carried out in the Moja PG > Student > eDocuments system after approval by the PhD student and, in addition, the supervisor and discipline coordinator.

NOTE: Please do not wait with the completion of the documents until the deadline, but submit the documents to the system as soon as possible. The date for sending eDocuments should be agreed with the supervisor to take into account his availability to accept the documents by the required date -> see date below.

until 14.07.2024 (Sunday)
  • Approval of eDocuments (report) in the system (Moja PG) by supervisors
  • Filling out by the supervisor the eDocument received from the PhD student (applies only to 2nd-year PhD students) in the system (MojaPG) and attaching to it the required file: Questionnaire for assessing the progress of the PhD student's scientific work (after the 2nd-year).

The questionnaire template, which is filled out and attached to the system by the supervisor, is available in word format on the School's website under the tab: PhD Supervisors (access after logging in) -> Information for PhD Supervisors -> Section: Documents submitted through the Moja PG.

Until 21.07.2024 (Sunday)

Approval of eDocuments in the system (Moja PG) by discipline coordinators.

Until 26.07.2024 (Friday)

Verification of documents by the Doctoral School office

16-19.09.2024 (Monday - Thursday)

Registration of PhD students in the system for the next year, renewal of the Electronic PhD Student ID Card (ELD)

Submission of documents is mandatory.

NOTE: Failure to submit the eDocuments by the deadline and/or failure to have them approved by the supervisor and/or discipline coordinator may result in failure to complete the year, reduction of the amount of the doctoral scholarship (the PhD student is then entitled only to the base amount of the scholarship) or, as a last resort, dismissal of the PhD student from the doctoral school.

eDocuments related to the settlement of PhD training and their circulation in the system


Circulation of eDocuments in the system is initiated by the Doctoral School Office.

Forwarding, obtaining signatures from decision-makers and approving eDocuments at the Doctoral School is carried out in the Moja PG -> Student -> eDocuments system.

NOTE: Instructions for using the forms for circulation of documents in the MojaPG system - eDocuments can be found on the Doctoral School website:

  • For PhD students: PhD students -> Formalities -> Downloads -> Templates-> For all PhD students -> Section II (access after logging in)
  • For supervisors: PhD Supervisors (access after logging in) -> Information for PhD Supervisors (in Polish only) -> Section: Documents submitted through the Moja PG portal.
Additional information


More information on the settlement of the 2nd-4th year can be found under the tab: PhD Students -> Training:

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