Departure procedure

Step 1 – submitting the application for substantive and formal review

1. the applicant submits a completed and signed application to the International Relations Office (by sending a scan to marta.wojcieszenko@pg.edu.pl and submitting the original document in paper form to the International Relations Office; it is mandatory to file the application in both forms)
2. the International Relations Office has 5 working days to complete the formal review of the application
3. in case the application is rejected, the document is sent back to the applicant for corrections
4. in case the application is accepted, the International Relations Office sends the document to the Evaluation Committee
5. the Evaluation Committee has 20 working days to complete the substantive review of the application
6. when the Evaluation Committee has examined the application, the document is forwarded to the Rector
7. the written decision of the Rector and a document entitled ‘Project accepted for execution’ is forwarded to the applicant in two copies
8. one copy of the document entitled ‘Project accepted for execution’ signed by the applicant and the competent Dean, is submitted by the applicant to the International Relations Office (it needs to be the original)
9. the financial unit at the faculty opens the project in TETA system and the application to open the project is sent to the Project Department of IDUB
 
Stage 2: submitting the application in Moja PG platform

1. when the project is opened in TETA, the applicant applies for a "Business trip/going abroad" in Moja PG platform
2. when the application is accepted in Moja PG by all responsible persons (the procedure differs depending on the faculty), departure formalities are taken care of by the applicant and persons responsible for employees’ business trips at a given faculty


During the stay

The participant is obliged to: 
1. carry out the project in accordance with the accepted application
2. obtain a grade for the internship, which should be given by the person who accepted the participant’s application for the internship
3. prepare a publication or a draft publication devoted to research carried out in the research unit abroad


Settling the trip

Within 10 working days from the return date, the employee submits a report with a description of the results of the internship and its influence on the fulfillment of the objectives of the IDUB Programme. The report needs to the submitted to the International Relations Office and the Board of an applicable Priority Research Area Centre. The Dean of a relevant faculty should first express his/her opinion on the report.