[1st-year PhD students] Start of the academic year, activation of doctoral account and creation of e-mail address - important information for newly admitted PhD students | Gdańsk University of Technology

Acquisition of PhD student status

In order to obtain the status of a PhD student, receive a PhD student ID card, receive a scholarship and be reported for insurance, it is necessary to approach matriculation (signing the oath deed) and provide additional documents between 24 and 30 September 2024.¹

Note! Candidates who, at the time of applying to Doctoral School, did not have a master's degree are obliged to: 

• submit a certificate of defense of their master's thesis by September 30,
• deliver the diploma by October 31.

Registration of newly admitted PhD students - office closure [24-30.09]

¹ For foreigners who may appear at the university at a later date (according to the admissions schedule), documents will be accepted on an ongoing basis, after earlier notification of arrival and appointment for verification of documents.

Start of the academic year

The academic year 2024/2025 will start on October 1, 2024. Foreigners are allowed to arrive at Gdańsk University of Technology until November 29, unless the candidate has applied for a place in a dormitory, in which case the deadline is shortened to October 31.

Courses for PhD students during the academic year 2024/2025

MojaPG portal - activation of doctoral account and creation of e-mail address

MojaPG is a university portal available at moja.pg.edu.pl. The portal has multiple modules (applications) that enable electronic service (among others) for doctoral students, effectively reducing the number of required visits to the School's office.

Candidates admitted to the Doctoral School at Gdańsk University of Technology will be migrated from the e-Recruitment system to the MojaPG portal, from which they will receive a welcome message with their assigned album number and further instructions. The scheduled slot for the migration is September 27, 2024 - October 1, so please be patient.

Registration on the portal is mandatory, so after receiving the welcome message, please activate your account on moja.pg.edu.pl as soon as possible, providing data corresponding to the data provided during admission, and the assigned album number. Once the account is activated, the PhD student will be assigned a login (name.surname@pg.edu.pl), which is necessary to log in to the MojaPG.

Instructions on how to activate your account on the Moja PG portal

If you experience any problems activating your account, please contact the Gdańsk Tech Helpdesk.

Electronic PhD Student ID Card (ELD)

After logging into the Moja PG for the first time, please verify the accuracy of your personal information and submit an application for the issuance of an electronic PhD student ID card (ELD). 

Those who are continuing their education at Gdańsk University of Technology and who have an ELD issued by Gdańsk Tech do not need to apply for an ELD. They are entitled to the previously issued ELD by Gdańsk Tech.

Note! The Electronic PhD Student ID Card (ELD) will not be transferred to production until the payment due is posted in the system! We encourage you to use ePayments, which are posted immediately.

More information on the Electronic PhD Student ID Card (ELD)

Instructions on how to submit an application for an ELD (in Polish only) 

If you experience any problems with submitting an application for an Electronic PhD Student ID Card (ELD), please contact the Gdańsk Tech Helpdesk.

Doctoral scholarship

Each person admitted to the Doctoral School (except those with a doctoral degree) who has attained doctoral status receives a doctoral scholarship. The maximum duration of the scholarship is 4 years.

Note! In some cases, related to the already obtained doctoral degree or to the employment of a doctoral student, a PhD student may not be entitled to receive a scholarship.

More information about the scholarship

More information about possibilities and effects of the employment of PhD students

Student application in MojaPG

The university's MojaPG portal has a Student application that allows PhD students to, among other things: 

• see they personal data (provided during the admissions process), 
• see the grades they have received for their courses, 
• submit application for a general certificate for PhD student, 
• submit application for a certificate confirming the doctoral scholarship and payment of social insurance contributions, 
• submit application for a Certificate of paying health insurance contributions, 
• submit application for a Certificate confirming admission to the Doctoral School, 
• submit application for a Certificate confirming PhD training period at the Doctoral School, 
• submit application for a Certificate confirming completion of PhD training at the Doctoral School, 
• submit application for a Residence permit / visa certificate. 

Instructions on how to use the Student application

Instructions on how to submit an application for a certificate

Science application in MojaPG

MojaPG also has a Science application, which allows PhD students to keep records of scientific and research work (and others in the scope of achievements, including copyrights for architectural projects, know-how, patents and patent applications). 

Instructions on how to use the Science application (in Polish only)

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